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The Importance Of An Impressive Reception Area

The Importance of Implementing a Visitor Management System

The Importance Of An Impressive Reception Area

A Reception of a workplace is what your business stands for, what its core values are, and also portrays the way you run it. In order to attain its full potential and ensure that it serves its purpose, you ought to create an impressive reception area to look and be as comfortable as possible. Arrange it to be spacious enough to accommodate the wants of your company, customers, and business associates as this allows you to create a good initial impression and make that wow impact.

Why is the Reception Area Important?

Reception is surely an essential part of your workplace for various reasons:

  • It serves as a waiting area and also plays a vital role in creating a good first impression on your visitors and/or Business Associates.
  • It is also mostly where you end-up meeting & greeting most of your customers for the first time.
  • Your reception if designed the right way can mirror what your brand is truly about and can assist you to create a brilliant image of your business as a whole.
  • This hospitable environment of your reception can additionally also have a great impact on your employees in making them feel like an important part of your company.
  • As your visitors wait in the reception it permits them to find out a lot about your company and it’s culture thanks to the surroundings if displayed correctly.

Thus proving that a reception area is beyond any doubt completely worth every penny that is invested in creating it.

Related Article: Workplace Safety and Security Protocols

What is the Function of the Reception Area?

Reception of an office is created to make sure that there is an individual area solely dedicated to ensuring that all kinds of visitors are met with at the entrance of your company, first by the security and then they are allowed further into the office lobby so that these visitors and/or customers can be greeted by your receptionists.

Thanks to this, your clients/visitors do not need to wander about your workplace searching for help. It is necessary that the layout of your reception is hospitable and open because it is vital that your visitors and customers are comfortable as they wait for their respective hosts.

Related Article: Workplace Reopening Guide

The Importance Of An Impressive Reception Area

The best way to maintain an impressive office reception that is fully functional as well as impressive is to adjust several key elements according to the layout of your reception. The following considerations can definitely help you create everlasting profits for your company.

Warm Welcome For Your Guests

Make sure that each of your visitors is met with equal sync of security and safety. Keep it as hospitable and accommodating as possible for all your guests, right from the minute they arrive and have completed their basic check-in formalities. Such as offering water and tea/coffee while they wait for the hosts they’ve come to meet.

Makes A Great First Impression

The best way to highlight your brand’s abilities and gain every customer/visitor’s trust from the first moment is to invest in creating a reception area that is not just accommodating and delightful but moreover it should also be a mirror to how you run your business.

Hence make sure to keep a reception that is not only spacious and clean but also a way to educate potential business associates that your brand is their best client/partner. 

It’s Face Of The Company

One of the most important reasons why you should allow the layout of your reception to highlight the company’s culture and values so as to let your visitors and potential customers appreciate your brand for the same. Ensure that your reception is able to invoke a feeling of trust in your clients towards your company.

Communicates The Company’s Brand Value

Use a dashboard that is customized to look like your own company’s colors and branding. When the company logo is uploaded it will also be included in correspondence when sent out such as visitor badges, visitor passes, event passes, or SMS Text Messages, and Email notifications.

Fidentity VMS For Your Reception Area

Fidentity Visitor Management System, seamlessly integrates with the apps that you use on a daily basis. Integrate Fidentity to Slack, Google Hangout, Active Directory, and more for a streamlined, multi-channel experience without compromising your privacy and security.

Fidentity is built with the flexibility of the cloud. Its fluid and responsive framework adapt to different environments. From smartphones, tablets, and desktops our adaptability allows for a flawless experience or any device.

Fidentity VMS helps format and automatically prints visitor badges that help you distinguish between employees, a welcome visitor, or an unwelcomed one.

Related Article: Ultimate Guide to Visitor Management Systems


Finally, even if you don’t have customers/Visitors coming in, you still want to make sure that your employees feel comfortable and welcomed. That’s where your carefully designed Reception area comes into play by creating a sense of belonging and Team Spirit.